Privacy Policy

Trusted Education Recruitment Ltd

Effective Date: April 2026
Version: 1.0

1. Introduction

Trusted Education Recruitment Ltd (“Company”, “we”, “us”, “our”) is committed to ensuring the protection of personal data and compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect personal data in the course of providing recruitment services within the education sector.

2. Data Controller

Trusted Education Recruitment Ltd is the Data Controller for the purposes of applicable data protection laws.

Contact Details:
Email: contact@trustededucationrecruitment.co.uk
Phone: 07766 009 729

If applicable:
Data Protection Officer (DPO): [Insert Name or “Not Appointed”]

3. Scope

This policy applies to:

  • Website users
  • Job applicants and candidates
  • Clients (schools, academies, education providers)
  • Contractors and temporary workers
  • Referees and third parties

4. Categories of Personal Data

We process the following categories of personal data:

4.1 Identity Data

  • Full name
  • Date of birth
  • National Insurance number (where required)

4.2 Contact Data

  • Address
  • Email address
  • Telephone number

4.3 Recruitment Data

  • CV, employment history, qualifications
  • Skills, experience, and references
  • Interview notes and assessments

4.4 Compliance & Safeguarding Data

  • Right to work documentation
  • DBS checks and criminal conviction data
  • Safeguarding declarations
  • Prohibition checks (e.g., teaching restrictions)

Note: Criminal offence data is processed strictly in accordance with Article 10 UK GDPR and Schedule 1 of the Data Protection Act 2018.

4.5 Technical Data

  • IP address
  • Browser type and version
  • Device and usage data

4.6 Special Category Data (where applicable)

  • Health information (for workplace adjustments)
  • Diversity data (equal opportunities monitoring)

Such data is processed under Article 9 UK GDPR with appropriate safeguards.

5. Purposes of Processing

We process personal data for the following purposes:

  • Provision of recruitment and work-finding services
  • Candidate placement and client matching
  • Compliance with safeguarding and regulatory requirements
  • Right to work verification
  • Payroll and payment administration
  • Maintaining candidate and client records
  • Responding to enquiries and communications
  • Improving website functionality and user experience

6. Lawful Bases for Processing

We rely on the following lawful bases:

  • Article 6(1)(a) – Consent
  • Article 6(1)(b) – Contractual necessity
  • Article 6(1)(c) – Legal obligation
  • Article 6(1)(f) – Legitimate interests

For special category data:

  • Article 9(2)(b) – Employment obligations
  • Article 9(2)(h) – Occupational health
  • Article 9(2)(a) – Explicit consent

For criminal data:

  • Processed under Schedule 1, Part 1 of the Data Protection Act 2018

7. Data Sharing and Recipients

We may disclose personal data to:

  • Educational institutions and clients
  • Umbrella companies and payroll providers
  • Regulatory authorities (e.g., DBS, Teaching Regulation Agency)
  • Professional advisors (legal, compliance)
  • IT service providers and recruitment platforms

All third parties are required to implement appropriate technical and organisational measures to ensure data security and compliance.

8. International Data Transfers

We do not transfer personal data outside the UK or EEA unless:

  • Adequacy regulations apply; or
  • Appropriate safeguards are implemented (e.g., Standard Contractual Clauses)

9. Data Retention

We retain personal data in accordance with legal and regulatory requirements:

  • Candidate records: up to 1–2 years after last contact
  • Placement and payroll data: 6 years (HMRC compliance)
  • Safeguarding and compliance records: as required by law or regulatory bodies

Data is securely deleted or anonymised when no longer required.

10. Data Security

We implement appropriate technical and organisational measures, including:

  • Secure data storage systems
  • Access controls and role-based permissions
  • Encryption (where appropriate)
  • Staff training on data protection
  • Incident response procedures

11. Your Rights

Under UK GDPR, you have the following rights:

  • Right of access (Article 15)
  • Right to rectification (Article 16)
  • Right to erasure (Article 17)
  • Right to restrict processing (Article 18)
  • Right to data portability (Article 20)
  • Right to object (Article 21)
  • Rights related to automated decision-making

Requests can be made via the contact details above.

We will respond within one month in accordance with legal requirements.

12. Cookies and Tracking

We use cookies in accordance with the Privacy and Electronic Communications Regulations (PECR).

Cookies may include:

  • Strictly necessary cookies
  • Performance/analytics cookies
  • Functionality cookies

Where required, consent is obtained before non-essential cookies are used.

13. Automated Decision-Making

We do not carry out automated decision-making or profiling that produces legal or similarly significant effects.

14. Complaints

If you are dissatisfied with how we process your data, you may contact us directly.

You also have the right to lodge a complaint with:

Information Commissioner’s Office (ICO)
Website: https://www.ico.org.uk

15. Changes to This Policy

We reserve the right to update this Privacy Policy at any time.
Changes will be published on this page with an updated effective date.

16. Contact

For all data protection enquiries:

Email: contact@trustededucationrecruitment.co.uk
Phone: 07766 009 729